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Field Trip Checklist

By Hooray for Family

All successful field trips are planned months, even a year, in advance, are each detail is checked and doubled checked. So we've made it easy for you. Here's a checklist from start to finish to help keep you organized!


o Who
o What
   Type of Event/Fundraiser:
o Where
o When
o Why
   We are raising money for...
o How much will it cost?

Field Trip Planning:

   Pre Trip:
o Select an off-site Destination or an in-school assembly
o Get administrative approval for trip
o Once the trip is approved, organize bus (if needed)
o Contact the educational coordinator of the program to arrange date, time and visit schedule and material
o If possible, visit the site to familiarize yourself with the site
o Present students with a lesson plan that introduces the site and material to be studied or reinforced during the visit

For younger children – show pictures of the site AND practice proper field trip behavior.
For elementary aged children – in addition to presenting an overview of the trip, have them make connections and predictions about the visit.
For tweens and teens – incorporate a fun exercise: learning about physics - talk about roller coasters; statistics - discuss baseball.
o Send home permission slips including:
o Date and location of field trip and transportation arrangements
o Educational purpose of field trip
o Provision for special needs students
o Cost
o Clothing for the trip
o Lunch arrangements
o Money needed
o Trip schedule
o Whether a child will need prescribed
medication administered
o Parent signature

Day of Trip

o Split class into smaller groups
o Place a class list and student emergency forms in a folder
o Secure a cell phone if possible
o Take along an emergency kit
o Take inventory of food, specific equipment, and other supplies pertinent to the particular field trip

Post Trip

o Share observations and reactions to field trip
o Create a classroom bulletin board displaying materials developed or collected while on the field trip.
o create a classroom museum that replicates and extends displays students observed on the field trip
o Have the class compose and send thank-you letters to the field trip site host, chaperones, school administrators and other persons that supported the field trip.
o Create a short news report about what happened on the field trip. Publicize the trip via an article in your local newspaper, school bulletin board, trip presentation for parent's night, or class Web page.
o Teachers should fill out field trip evaluation form
o What was of unique educational value in this field trip?
o Did the students meet the objectives/expectations?
o Was there adequate time?
o Was there adequate staff and adult supervision?
o What might be done differently to make this an even better experience in the future?
o What special points should be emphasized next time?
o What special problems should be addressed in the future?
o What would improve a visit to this site in the future?

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By Hooray for Family
Categories:  Field Trips
Keywords:  Field Trip Guide

About the Author

Hooray for Family

Hooray for Family

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